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January 18, 2025

Employee Directory Software: How It Boosts Collaboration, Enhances Communication, and Simplifies Onboarding

TeamConnect interface displayed on a large Lightboard, reimagining an Excel-based employee list.

In today’s digital workplace, effective communication is vital for every successful organization. As companies grow and teams become more geographically dispersed, staying connected becomes increasingly challenging. This is where Employee Directory Software becomes indispensable. Rather than merely listing names and phone numbers, modern employee directories are centralized repositories that maintain comprehensive information about employees, departments, and offices. Consequently, they are natively integrated into your digital workplace for seamless access on any device and from any location.

Moreover, they support AI implementation, automated approval workflows, and robust data access management—thereby fueling collaboration, accelerating onboarding, and enhancing overall team engagement.

In this post, we explore why every business needs an employee directory and how TeamConnect’s Employee Directory Software stands out in the market. Furthermore, we share best practices for implementing a modern directory that scales with your organization.

Understanding the Importance of an Employee Directory

Indeed, an employee directory is far more than a static spreadsheet of names and titles. In fact, it is a dynamic, evolving resource that empowers employees to quickly find the right people, expertise, and communication channels—anytime and anywhere. Specifically, modern Employee Directory Software centralizes critical information about employees, departments, and offices. Consequently, it offers a comprehensive data source.

Faster, More Effective Communication

Notably, a high-quality employee directory enables team members to locate colleagues and resources in seconds. When employees can instantly access contact details, roles, or skill sets, they make faster decisions and collaboration flourishes—whether they work in the same office or remotely. Furthermore, this accessibility fosters smoother internal communication across all levels of the organization.

Boosting Employee Engagement

When people understand their place in the bigger picture, they become more engaged. An interactive employee directory helps staff discover who is who, understand how departments connect, and identify the right person for mentorship or advice. This clarity is essential for both new hires and experienced employees looking to collaborate across departments.

Supporting Matrix Organizations and Functional Leadership

In many modern organizations, a matrix structure is common—where employees report to both a direct manager and a functional manager. An effective employee directory is critical in these environments as it clearly delineates both reporting lines. This dual visibility not only supports enhanced collaboration across functions but also ensures that automated processes, such as approval workflows, are routed to the appropriate functional leader. By accurately displaying functional managers alongside direct supervisors, Employee Directory Software helps organizations navigate the complexities of matrix structures with greater efficiency and precision.

Streamlining Onboarding

Onboarding new employees can be challenging, but an effective employee directory significantly reduces the learning curve. By clearly mapping roles, departments, and contact information, new hires can quickly identify key stakeholders. As a result, they integrate into the team faster, which ultimately boosts overall productivity.

Facilitating Automation in the Age of AI

Moreover, modern Employee Directory Software goes well beyond storing names and titles. Centralizing core employee information—such as roles, departments, and reporting relationships—provides a single source of truth for IT and HR teams. This unified data fuels AI-driven processes, including automated approval workflows, dynamic access control, and other intelligent routines that replace manual updates across multiple systems. In turn, organizations simplify complex processes, reduce errors, and free up valuable time for strategic initiatives.

Common Challenges with Traditional Employee Directories

Traditional employee directory displayed as an Excel spreadsheet.

Traditional employee directories are essential but often come with significant challenges that hinder effective communication and collaboration. Here are the most common issues:

Outdated Employee Directory Information

As roles change, phone numbers update and organizational structures evolve, static directories and lists quickly become inaccurate. This outdated information leads to confusion and inefficiency.

Limited Collaboration Features

Many legacy directories lack interactive capabilities. Without native integration into daily communication tools, employees must juggle multiple platforms to reach colleagues, disconnecting teams and reducing productivity. In contrast, modern solutions seamlessly integrate with your daily communication tools to keep teams connected.

Poor Searchability

When search functions are inadequate or non-existent, finding a colleague by skill, department, or location becomes a chore. Consequently, employees often have to ask their colleagues or managers—or sift through multiple lists or apps—just to locate simple information.

Unclear Organizational Mapping

Without a visual org chart or clear mapping, it is difficult for employees—especially new hires—to understand how departments and roles interact. This lack of clarity slows down cross-functional projects and stifles collaboration.

Lack of Integration with Everyday Tools

Even when a directory is accurate, it is frequently not embedded into the platforms employees use most, such as Microsoft Teams, Outlook, or Microsoft 365 Copilot. Constantly switching between apps for directory lookups leads to distraction and inefficiency.

Limited Visibility into Presence and Local Time

Static directories typically do not offer real-time presence indicators (such as available, busy, or away) or display local time details. This makes it harder for team members to know if a colleague is online, in a meeting, or working in another time zone—hindering instant collaboration and leaving teams uncertain about employee locations.

No Tracking of Workplace Locations

In flexible or dynamic work environments, employees may work from various locations. Traditional directories rarely capture these real-time workplace details, leaving teams uncertain about who is physically present and where they are working.

Limited Mobile Support for Frontline Workers

Many legacy directory systems are not optimized for mobile access, leaving frontline workers—who are frequently on the road and not in the office—without instant, on-the-go access to critical employee information. This gap forces them to rely on outdated methods, delaying decision-making and hampering overall efficiency.

Missing “Open to Work” Feature

Many directories do not provide a way for employees—especially contractors or consultants—to signal that they are available for new assignments. This oversight can lead to missed opportunities and delays in resource planning.

Fragmented Department and Office Data

When department or office information is stored in separate lists or systems, it becomes nearly impossible to locate teammates by location or work setting.

Automated Update Notifications

Legacy employee directories cannot typically automatically notify employees when someone’s job title, role, or other critical details change. This can lead to outdated information circulating throughout the organization. In contrast, modern Employee Directory Software automatically sends notifications whenever updates occur, ensuring that all staff have real-time, accurate information—an essential feature for maintaining efficiency and clarity in dynamic work environments.

Security & Access Control

Conventional directories frequently lack robust security features and role-based access control, leaving sensitive employee data vulnerable to unauthorized access. This shortfall increases the risk of data breaches and can lead to non-compliance with privacy regulations. In contrast, modern Employee Directory Software incorporates advanced governance and security standards—storing data directly within your Microsoft 365 tenant—to ensure that only authorized personnel can access specific information.

Why HR Systems Aren’t Suitable as Employee Directories

HR admin working on a PC using a traditional HR system.

At first glance, using an HR system as an employee directory might seem logical—after all, these platforms already house personal and job-related information. However, they are not designed to function as comprehensive Employee Directory Software that supports dynamic, real-time collaboration. HR systems are primarily built to manage payroll, benefits, compliance, and other administrative tasks, creating challenges for everyday collaboration.

Limited Access for Non-HR Staff

Most HR tools restrict access to HR teams or designated administrators. As a result, everyday employees cannot quickly look up a colleague’s department, skills, or contact details. This limited accessibility undermines the company-wide interactions that a true employee directory should support.

Minimal Integration with Workplace Tools

HR platforms rarely integrate natively with daily communication tools—like Microsoft Teams, Outlook, or Microsoft 365. Consequently, employees are forced to jump between multiple apps and windows, reducing efficiency and causing missed opportunities for collaboration.

Lack of Real-Time Updates

HR systems are not optimized for the rapid pace of modern workplaces. Changes in roles, contact information, or work locations may not be reflected immediately, creating confusion for fast-moving teams that need up-to-date details on employee availability and work status.

Absence of Advanced Features

Key features like interactive org charts, real-time presence status, and an “Open to Work” toggle are not standard in HR systems. These advanced capabilities are crucial for cross-functional projects, agile resource planning, and supporting dynamic team environments.

Inability to Consolidate Data Across Multiple Systems

Larger or merged organizations often use several HR platforms that store data in different formats. Consolidating organizational structures or automating approval processes across these disparate systems becomes complex and error-prone. In contrast, a dedicated Employee Directory Software centralizes this information into a single, coherent view, enabling smoother workflows and a transparent chain of command.

Challenges with Matrix Management

Many companies operate within a matrix or functional management structure, where employees report to multiple managers or work across various departments and regions. Most HR systems aren’t designed to accommodate these dynamic reporting lines, resulting in data fragmentation, manual updates, and increased administrative costs.

Limited Customization for Daily Use

While HR systems excel at administering benefits and tracking employment lifecycles, they often lack the user-friendly interface and customization options needed for a day-to-day employee directory. Modern Employee Directory Software is specifically designed for rapid lookups, intuitive navigation, and real-time collaboration—features that HR systems typically do not offer.

Conclusion

In essence, HR software is excellent for managing administrative tasks and compliance. Still, it falls short of a universal directory that every employee can rely on for real-time information and collaboration. In contrast, dedicated Employee Directory Software offers the advanced features, seamless integration, and dynamic updates necessary for today’s digital workplace.

Why Entra ID Is Not an Employee Directory

Entra ID edit form displaying user properties and attributes.

Entra ID (formerly known as Azure Active Directory) is a powerful identity and access management solution from Microsoft. Its primary focus is authentication, security, and resource access, not showcasing employee profiles or facilitating everyday collaboration.

Focus on Authentication and Security

Entra ID’s main goal is to manage logins, control permissions, and protect organizations from security threats. It is designed for IT security rather than for displaying departmental structures, presence statuses, or detailed employee profiles that support daily collaboration.

Limited Profile Depth and Collaboration Data

Entra ID typically includes only basic user attributes needed for authentication. It does not store granular data such as real-time workplace information, local time, or an “Open to Work” setting. These properties—vital for an effective employee directory—are usually maintained by HR admins, not IT admins, and require a dedicated solution to manage them dynamically.

No Seamless Employee Directory Experience

While Entra ID syncs with Microsoft 365 apps, its default user interface does not offer features like quick search, filtering, or visual org charts. In contrast, a dedicated Employee Directory Software provides a “one-stop shop” for contact details and cross-departmental information tailored for everyday employee use.

Lack of Relationship Mapping

Entra ID stores basic user attributes but does not automatically map employees to their offices, departments, or managers in a way that supports intuitive lookups or visual organizational charts. This means all such relationships must be manually maintained—leading to inconsistencies and extra administrative overhead.

Reliance on HR Integration

While Entra ID stores basic user attributes, it relies on manual updates for employee information such as job titles, departments, and managers. Since these critical attributes are maintained by HR, Entra ID does not automatically synchronize HR data. This disconnect leads to delays and inaccuracies, making it unsuitable for real-time collaboration and comprehensive employee profiling.

Missing Collaboration Context

Real-time presence, time zone awareness, and advanced location details (such as whether an employee is remote or on-site) are not central features of Entra ID. This absence of collaboration context hampers spontaneous teamwork and quick decision-making, especially in distributed workforces.

Conclusion

By design, Entra ID manages who can access resources rather than how employees interact and collaborate. The employee attributes critical for a comprehensive directory—typically sourced from HR—are not the focus of Entra ID. This gap highlights the need for dedicated Employee Directory Software that delivers real-time updates, robust search capabilities, and seamless integration with everyday productivity tools.

Supercharge Your Organization’s Communication

Are you ready to see how an Employee Directory can streamline team collaboration and boost productivity?

Explore Cubeet’s Employee Directory and discover the difference TeamConnect can make in keeping your workforce connected.

Introducing TeamConnect—Employee Directory

Unlike traditional employee directories, TeamConnect—Employee Directory Software—is built for today’s fast-paced work environment.

It is an all-in-one solution featuring an advanced employee, department, and office directory. It combines a user-friendly design with real-time data, empowering employees to effortlessly access up-to-date information about colleagues, departments, and roles.

Moreover, TeamConnect works seamlessly across Microsoft Teams, Outlook, and Microsoft 365, ensuring that critical information is always accessible regardless of the platform you use.

Key Features and Benefits of TeamConnect—Employee Directory

Scalable and Intuitive Design

Whether you’re managing a small startup or a large multinational enterprise, TeamConnect scales to fit your needs. Its intuitive layout enables staff to quickly locate the right colleague by name, department, role, or skill set. Native integration with Microsoft 365 ensures that TeamConnect complements your existing tech stack instead of adding another silo.

Real-Time Updates and Easy Maintenance

Manual data entry is time-consuming and prone to error, especially in large organizations. With TeamConnect, changes to employee information—such as names, titles, or departments—are updated centrally and automatically synced with Entra ID. This streamlined approach reduces IT overhead, keeps user details consistent across your Microsoft 365 environment, and minimizes administrative burdens.

Advanced Organizational Charts

TeamConnect offers clear, multi-level organizational charts that visually map employees, departments, and offices. Whether drilling down or drilling up, new hires and managers alike can quickly understand reporting lines and locate teams, ensuring smoother navigation of your organizational structure.

TeamConnect Employee Org Chart displaying multi-level departmental structure and reporting lines.

Advanced Search and Filter Capabilities

Finding the right person becomes effortless with TeamConnect’s robust search tools. Locate colleagues by name, job title, skills, or workplace—or filter results by favorites, team, checked-in status, “open to work” status, or new employee. This functionality is especially valuable for agile teams working on fast-paced projects.

TeamConnect Advanced Search interface for employee directory.

Profile Customization

Each team member’s profile in TeamConnect goes beyond basic contact details. Avatars, short bios, areas of expertise, and social links create a rich, personalized view that helps employees connect with the right person for collaboration and mentorship.

TeamConnect Employee Profile displaying contact details, bio, skills, and social links.

Integrated Communication Tools

Connecting with colleagues is seamless in TeamConnect. With native integration into Microsoft 365, users can send messages via Teams, initiate chats, calls, and video calls, or start an email directly from the directory. This integration keeps everyone focused by eliminating the need to switch between multiple platforms.

TeamConnect integrated communication tools interface showing messaging, chat, and call options

Real-Time Notifications and Alerts

TeamConnect sets itself apart by sending real-time notifications through Cubeet—the free AI agent that supports Teams, Slack, Skype, and email. Whenever critical updates occur (such as changes in job title, role, or department), Cubeet instantly notifies employees, ensuring everyone stays informed and engaged.

Mobile Accessibility on Microsoft Teams

In an era where work happens anywhere, TeamConnect’s responsive design extends its all-in-one directory capabilities to mobile devices. Whether you’re a frontline worker on the road or an employee in the office, TeamConnect works seamlessly across Microsoft Teams, Outlook, and Microsoft 365—allowing you to search for colleagues, view organizational charts, and receive real-time notifications on your phone or tablet. This ensures that critical employee information is always accessible, no matter where you are.

Employee, Department, and Office Directroy on Microsoft Teams Mobile App

Centralized Settings for Personalization and Administration

TeamConnect’s centralized settings serve as your one-stop hub for configuring personal preferences and managing organizational data. The settings are organized into clear categories that address every aspect of employee management and application customization.

Employee, Department, and Office Directroy on Microsoft Teams Mobile App

General Settings

TeamConnect’s General Settings enable you to reflect your current work context and availability accurately. In this section, you can customize key profile details that help your colleagues know where you work.

  • Workplace & Workspot:
    Select your current workplace—whether it’s the office, home-office, customer site, or during business travel—and specify your exact location. This information helps colleagues know where you’re working, which is crucial for scheduling and local coordination.
  • Workstatus:
    Toggle the “Open to Work” indicator so that teams immediately know when you’re available for new projects or assignments.
  • Timezone:
    Set your local time zone to ensure your profile is always accurate. This will make coordinating and collaborating easier for colleagues across different regions.

HR Settings

Department Editors / Office Editors / Job Functions / Job Roles / Job Skills:
These tools empower HR and designated admins to define and update core organizational data. With these editors, new departments, offices, and role types are consistently reflected across the directory, providing everyone with clear visibility into team structures.

Admin Settings

  • Data Export:
    Download employee directory data for backup, analytics, or for importing into other systems.
  • Admin Roles:
    Manage elevated privileges for users responsible for configuring application-wide settings.
  • Organization Settings:
    Define top-level references for your org chart (such as your primary office, department, or employee). This section also lets you specify IT Helpdesk and HR email contacts so that end users know where to go for support.

Help Center, Training, and Company Info

  • Help Center:
    Access FAQs to quickly resolve common questions.
  • Training:
    Explore video tutorials and guidance for new users or admins, ensuring everyone can leverage TeamConnect’s full capabilities.
  • Company Info:
    Get a concise overview of Cubeet, adding valuable context to your employee directory solution.

Data Management and Maintenance

Engage HR, IT, and department managers from the outset. Since HR typically oversees changes to job titles, departments, and organizational data, their input is crucial for ensuring that your employee directory accurately reflects current roles and reporting lines. Involving these key groups early helps you identify critical fields, streamline data flows, and establish clear ownership for ongoing maintenance.

Employee, Department, and Office Directroy on Microsoft Teams Mobile App

Enhanced Security and Compliance

Microsoft 365 Certified

Data security is non-negotiable. TeamConnect is Microsoft 365 Certified and aligns with rigorous standards including SOC 2, PCI DSS, ISO 27001, GDPR, and CCPA. This certification ensures robust role-based permissions, encryption measures, and comprehensive data protection throughout the platform. By natively integrating with Microsoft 365, TeamConnect offers a reliable and secure environment for managing employee data within your Microsoft 365 tenant.

Discover how TeamConnect can transform your organization—schedule a free Demo today!

Best Practices for Implementing a Modern Employee Directory

Involve Stakeholders Early

Engage HR, IT, and department managers from the outset. Since HR typically oversees changes to job titles, departments, and organizational data, their input is crucial for ensuring that your employee directory accurately reflects current roles and reporting lines. Involving these key groups early helps you identify critical fields, streamline data flows, and establish clear ownership for ongoing maintenance.

Make the Employee Directory Available Where People Work

A modern employee directory should be accessible in the tools where employees naturally collaborate. For example, integrating the directory within Microsoft Teams, Outlook, or even Microsoft 365 Copilot allows employees to quickly look up colleagues and share information without switching apps. Placing the directory directly into everyday tools minimizes distractions and increases adoption across the organization.

Support Single Sign-On (SSO) and Seamless Communication

Integrating Single Sign-On (SSO) allows users to access the directory with their existing Microsoft 365 credentials, eliminating extra logins and enhancing security. Moreover, look for integrated communication features—such as direct calls, chats, and video meetings—so employees can connect with a single click rather than juggling multiple platforms.

Maintain Data Integrity with Clear Roles and Matrix Support

Since HR manages job titles, departments, and role changes, it’s vital that they have an easy-to-use interface for updating this information. In solutions like TeamConnect, HR can automatically sync changes back to Entra ID, ensuring Microsoft 365 always reflects accurate data without burdening IT with manual updates. Additionally, the directory should support matrix organizational structures by clearly mapping both direct and functional reporting lines to represent employees with multiple reporting relationships accurately. Integrating regular updates into your HR processes is essential to maintain data accuracy, as failing to do so can quickly render the directory inaccurate and dramatically increase the effort required to correct discrepancies.

Keep Your Employee Directory Secure and Certified

All employee data should be stored within your organization’s own tenant to remain protected under your security and compliance umbrella. Choose a solution that is Microsoft 365 Certified and aligns with standards such as SOC 2, PCI DSS, ISO 27001, GDPR, and CCPA. Robust role-based permissions, encryption, and multifactor authentication (MFA) further safeguard sensitive information.

Provide Comprehensive Information for Global Teams

For companies operating across multiple regions or countries, the directory should support:

  • Multi-language interfaces, themes, or regional settings that cater to diverse locales.
  • Working hours, public holidays, and local time details to enable effective coordination across time zones.
  • Complete office and departmental information, including points of contact and main reception numbers, to facilitate seamless communication across locations.

Foster Organization-Wide Adoption and Gather Feedback

Achieve widespread adoption by rolling out your new directory with clear communication. Use internal demos, short instructional videos, or a dedicated Training section to showcase how easy it is to search by skill, department, or availability and collaborate instantly. In addition, integrate a built-in feedback mechanism that redirects users to your website to submit suggestions or report issues—this not only drives continuous improvement but also increases user engagement. Demonstrating immediate value encourages teams to rely on the directory for accurate, up-to-date information.

Real-World Impact: Examples of TeamConnect in Action

Accelerating Project Onboarding

A software development firm leveraged TeamConnect to streamline project staffing. With an easily searchable directory, managers were able to quickly identify the best-qualified developers within the organization, reducing onboarding time by up to 30% and speeding up project delivery. Additionally, developers can set their status to “Open to Work” before projects conclude, reducing bench time by 20% and lowering employee fluctuation by 5%.

Fostering Cross-Department Collaboration

A healthcare organization used TeamConnect to connect clinicians with administrative teams. Real-time updates and robust search features made it easier to locate specialized experts, resulting in a 25% reduction in coordination time and faster patient care delivery.

Reducing Organizational Complexity

A retailer undergoing rapid expansion needed a tool to keep pace with frequent departmental changes. TeamConnect’s dynamic organizational charts and sync features ensured that every employee stayed informed, cutting internal email volume by 20% and streamlining communication across the company.

Enhancing Employee Satisfaction and Engagement

A global consulting firm integrated TeamConnect into their daily workflow, leading to a 20% improvement in employee satisfaction scores. By providing immediate access to up-to-date profiles and role information, employees felt more connected and empowered to collaborate effectively.

Increasing Operational Efficiency

An international manufacturing company adopted TeamConnect to manage its complex organizational structure. The solution reduced manual data updates by 40% and boosted overall communication efficiency by 35%, resulting in faster decision-making and significant cost savings across departments.

Why Choose TeamConnect: The Ultimate Employee Directory Software for Modern Organizations

The market is flooded with platforms claiming to offer next-generation employee directories. However, TeamConnect rises above the competition as the ultimate solution that boosts employee collaboration.

It goes beyond a static list of names and titles by providing three relationally linked directories—employee, department, and office—that work together to give you a complete view of your organization.

Employee Directory Software For Comprehensive, Real-Time Collaboration

TeamConnect seamlessly integrates real-time data, robust search capabilities, and advanced communication features into one all-in-one employee directory solution. This holistic approach empowers teams to collaborate effortlessly and keeps your organization agile, connected, and informed at every level.

Dynamic Employee Directory Adaptability and Matrix Support

Unlike traditional directories, TeamConnect is built to evolve with your organization. It adapts to changing structures and supports matrix management by clearly mapping both direct and functional reporting lines. As a result, every employee, including frontline workers, is accurately represented. Moreover, its mobile accessibility empowers your workforce to access critical information anytime, anywhere, whether in the office or on the road.

Seamless Employee Directory Integration with Microsoft Ecosystem

TeamConnect natively integrates with Microsoft Teams, Outlook, and Microsoft 365. Consequently, you can purchase it easily in 62 countries directly trough Microsoft on the Microsoft Teams and AppSource stores. Furthermore, payment, subscription, and license management are streamlined through the Microsoft 365 and Teams admin centers; as a result, the setup process becomes very efficient. With just a few clicks, TeamConnect installs fully and becomes ready to serve your organization without requiring IT skills; thus, you can start immediately.

Global Localization and Customization for Employee Directory Success

In addition, TeamConnect offers unparalleled localization and customization. It supports 47 languages, regional settings, and various themes based on your Microsoft Teams configuration. Consequently, every employee, regardless of locale, experiences a user interface tailored to their needs.

Advanced Collaboration Features and Real-Time Notifications

TeamConnect’s advanced features such as real-time notifications via Cubeet—the free AI agent supporting Teams, Slack, Skype, and email—instantly inform your workforce of key updates. Consequently, your team stays informed and engaged. Its intuitive organizational charts, powerful search and filter tools, and personalized profiles enable teams to collaborate effortlessly. As a result, they can make informed, data-driven decisions.

Seamless Syncing and Robust Security

Moreover, TeamConnect syncs seamlessly with Entra ID to eliminate manual data entry. As a result, Microsoft 365 always reflects the most current information. Coupled with robust Microsoft 365 security and compliance certifications—including SOC 2, PCI DSS, ISO 27001, GDPR, and CCPA—TeamConnect offers a secure, integrated environment for managing sensitive employee data.

Measurable Impact and Operational Excellence

Companies that have adopted TeamConnect report up to an 80% reduction in time spent searching and connecting with colleagues. In addition, they experience more than a 35% boost in collaboration efficiency. This is a testament to its transformative impact on employee engagement and operational excellence.

Choose the Future of Employee Directory

In summary, TeamConnect Employee Directory Software is the only solution that keeps your organization agile, globally connected, and ahead of the competition. Choose TeamConnect and experience a dynamic, integrated platform that delivers unparalleled efficiency and collaboration.

Getting Started with TeamConnect: A Quick Guide

Follow these simple steps to have TeamConnect up and running in minutes—without requiring IT expertise—while streamlining employee data management and boosting collaboration across your organization. (Note: IT Admin permissions are needed for specific setup steps.)

Access TeamConnect Employee Directory Software

Visit the Microsoft Teams Store or Microsoft AppSource to locate TeamConnect.

Start a 30-Day Free Trial

In the Teams Store, click “Buy a Subscription” or in AppSource, click “Get it now.” You won’t be charged; Microsoft will send reminder emails, and you can cancel the trial anytime.

Activate the Subscription

After purchasing the free trial, open the Microsoft 365 Admin Center at admin.microsoft.com. Select TeamConnect under Billing > Subscriptions and click the “Activate subscription” link.

Complete the Activation in Cubeet App Center

You will be redirected to the Cubeet App Center—log in with the same Microsoft Admin Account used to activate the subscription. Click the button to initialize the process; then wait for the next button to appear and click it. You will receive a confirmation message once your subscription is successfully activated.

Assign Licenses

Return to the Microsoft 365 Admin Center and navigate to Licenses (direct link). Assign a license to yourself and any employees who need access to TeamConnect.

Add TeamConnect to Teams

Revisit the Microsoft Teams Store and click “Add” next to “Buy subscription”

Grant Permissions, Authenticate, and Setup Site Collection

You will be prompted to “Grant Permission” twice, then click “Validate Permission.” After successful validation, click “Run Authentication.” (Note: that while no IT expertise is required, IT Admin permissions are necessary for this step). A pop-up will appear with “Setup Site Collection.” Click it to allow TeamConnect to automatically create the required SharePoint Site Collection, Lists, and Columns.

Get Started

You’re now set to use TeamConnect! Explore employee directories, departments, and offices.

 Learn More or Get Support

Go to Settings > Training to watch step-by-step videos on configuring TeamConnect. If you have questions or need assistance, visit cubeet.ai/support to submit a support request.

By following these steps, you’ll have TeamConnect up and running quickly—ready to organize employee data, streamline collaboration, and keep your Microsoft 365 environment up to date.

TeamConnect Employee Directory: 10 Key FAQs

What is Employee Directory Software TeamConnect by Cubeet, and how does it help my organization?2025-02-02T18:21:14+07:00

TeamConnect Employee Directory Software is a modern tool that changes how organizations handle employee data. It gathers key details—such as job skills, roles, departments, and contact info—which helps employees quickly find the right colleagues. Moreover, it comes with strong search tools, simple organizational charts, and real-time alerts via Cubeet. As a result, teams stay informed and work together more easily. Consequently, TeamConnect speeds up onboarding and supports matrix management by clearly showing both direct and functional reporting lines. In addition, its mobile-friendly design lets employees view the employee directory anywhere, whether at the office or on the go. Overall, TeamConnect Employee Directory Software makes communication simpler and boosts efficiency.

Does TeamConnect scale for businesses of different sizes?2025-01-19T18:16:37+07:00

Absolutely. Whether you’re a startup, a mid-sized company, or a large enterprise with distributed teams, TeamConnect adapts to your growing needs. Its straightforward design and flexible licensing make it suitable for organizations of any size.

What are the primary benefits of having an Employee Directory like TeamConnect?2025-01-19T18:22:06+07:00

Centralizing employee, department, and office information saves time, reduces communication silos, and improves onboarding. It also boosts overall collaboration, as colleagues can quickly identify the right person to consult on projects, share expertise, and resolve issues faster.

What features make TeamConnect unique?2025-01-20T23:21:10+07:00

TeamConnect delivers an unrivaled combination of intuitive search, detailed employee profiles, and dynamic team overviews—all in a streamlined, user-friendly interface. Thanks to its Microsoft 365 certification and direct listing in Microsoft AppSource and the Teams Store, you’re assured of top-notch security and reliability. Most importantly, you can instantly connect with colleagues—whether via chat, a Teams call, a video meeting, or email—all without leaving the directory. Plus, its workplace setting reveals where each team member is based office, home office, customer, or remote), giving you the real-time visibility needed to coordinate projects, schedule on-site meetings, and keep everyone seamlessly connected across distributed work environments.

Is TeamConnect integrated with Microsoft Teams, Microsoft Outlook, and Microsoft 365?2025-01-20T23:19:53+07:00

Yes. TeamConnect is natively integrated across Microsoft Teams, Microsoft Outlook, and Microsoft 365. It runs seamlessly on desktop, mobile, and web versions, ensuring you can access the Employee Directory and collaborate with your team from virtually any device or interface. This unified experience saves time, reduces complexity, and keeps everyone connected wherever they work.

Why is Microsoft 365 certification important for TeamConnect?2025-01-20T23:19:16+07:00

The Microsoft 365 certification process ensures that TeamConnect meets stringent data security, privacy, and compliance standards within the Microsoft ecosystem. This certification gives you peace of mind that your organization’s information is safeguarded to industry-leading standards, a critical factor for businesses handling sensitive data.

How does TeamConnect handle data security within Microsoft 365?2025-01-21T11:16:24+07:00

TeamConnect automatically signs employees in with their Microsoft 365 credentials, eliminating extra logins across Teams, Outlook, and Microsoft 365. You can manage subscriptions and user licenses directly in the Microsoft 365 and Microsoft Teams Admin Centers with zero additional overhead. All data remains stored in your SharePoint Online environment, governed by your organization’s security policies. Integrated with Entra ID for accurate, centralized employee data, TeamConnect is also Microsoft 365 certified—ensuring enterprise grad compliance with SOC 2, PCI DSS, ISO 27001, and GDPR—without hosting or storing employee information outside your Microsoft 365 tenant.

Is TeamConnect easy to install and manage?2025-01-20T23:16:20+07:00

Yes. Getting started is simple and takes less than 5 minutes—no installation is required. Once you have purchased a 30-day free trial subscription on Microsoft AppSource or the Microsoft Teams Store, your IT admin can quickly add TeamConnect to your organization. They can then manage user access and licenses directly in the Microsoft 365 and Microsoft Teams Admin centers. No technical skills are required, making TeamConnect accessible and hassle-free for teams of all sizes.

Where can I buy TeamConnect?2025-01-20T18:30:57+07:00

You can purchase TeamConnect directly from Microsoft on the Microsoft AppSource or the Microsoft Teams Store. This seamless integration allows you to easily buy and manage your TeamConnect subscriptions and licenses within your existing Microsoft 365 Admin centers, making deployment quick and hassle-free.

Where can I learn more or get support for TeamConnect?2025-01-20T18:33:44+07:00

For additional information, visit the TeamConnect Employee Directory page or read our press release. You can also contact the Cubeet team directly for personalized guidance or support.

Conclusion

A well-designed employee directory isn’t just a convenience—it’s a strategic asset that drives productivity, accelerates onboarding, and fosters a strong, connected community within your organization. With TeamConnect, you gain a dynamic, all-in-one solution. Moreover, it delivers real-time updates, intuitive organizational charts, robust search and filter capabilities, and seamless integrated communication. Our platform not only adapts to evolving organizational structures—including matrix environments and frontline worker needs—but also offers global localization, mobile accessibility, and streamlined management through direct integration with Microsoft Teams, Outlook, and Microsoft 365.

Ready to Transform Your Employee Directory?

Book a personalized demo today and experience firsthand how TeamConnect empowers your teams to stay connected, efficient, and fully aligned—no matter how rapidly your organization evolves.
Book a Demo

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