SaaS license spend tied to a person, a role, and a decision.
Your renewal cycle today
SaaS license spend nobody can tie to a person.
Gartner states that through 2027, organizations that fail to attain centralized visibility and coordinate SaaS life cycles will overspend on SaaS by at least 25%, due to unused entitlements and unnecessary, overlapping tools. For scale, Zylo’s 2026 SaaS Management Index puts median SaaS spend at $9,455 per employee per year, of which a Microsoft 365 E5 seat is roughly $720 at list price; the rest is spread across applications that are hard to tie to a person or a role.
Which license spend still belongs to people who have left?
Leaving does not stop a subscription. The cost runs until someone cancels it, and on an annual term the money is committed for the rest of the period. Nothing in the leaving process, however, triggers that cancellation.
Which seats does each role actually need?
Without a role model, every renewal starts from last year’s count instead of from the people who need the seat.
Who still holds the licenses outside Microsoft 365?
Departments often assign LinkedIn, Figma, Adobe, or mobile plans by hand, so without a confirmation step, nobody can say who still holds them after someone leaves — and the invoice keeps arriving either way.
What changes for Finance
License spend you decide seat by seat.
Every seat decided on who holds it and who needs it, without a reporting project to fund.
Baseline · TeamConnect AI
See the license spend on seats nobody holds.
Monthly and annual cost across every platform, while unassigned seats show their price by cost center, department, or vendor, in your currency.
Roles · TeamConnect AI
Buy only the seats each role needs.
Each job role carries its expected licenses, so every person’s seats sit next to what they actually hold, and the gap is visible before it becomes spend.
Leavers · TeamJML AI
Stop license spend on leavers.
Every license on a leaver’s record gets a confirmed revocation, so the seat is ready to reuse or remove at the next renewal instead of billing on unnoticed.
Renewals · TeamConnect AI
Renew license spend on real assignments, not last year’s count.
Every renewal in the next 90 days sits next to its unassigned seats and the disabled accounts still licensed, so you can renew each contract at the quantity people actually hold.
Headcount · Organization Insights
Size the next commitment on where headcount is going.
Headcount and FTE by department, cost center, registered company, and country, with each department’s observed trend — one current number for your cost models, and a view of whether the next license commitment needs more capacity or less.
How value is counted
License spend savings Finance can audit, not estimates it has to trust.
Every figure in the business case follows one of these definitions, while the combined case counts both products’ costs without counting the same benefit twice.
Confirmed changes
Every assignment and revocation carries a confirmation, so what Finance sees is real.
Reused capacity
An existing eligible license that satisfies a new requirement.
Purchases avoided
A reuse that removes the need for an additional purchase.
Confirmed spend reduction
Counted only when a purchasing or billing outcome actually changes.
Unnecessary IT tickets avoided
An operational benefit whose estimated labor value stays separate from cash savings.
One combined case
The case includes both products’ costs and never counts a benefit twice.
Access after leaving
The leavers who can still sign in.
Veza’s 2025 identity security research found that former employees still holding active credentials made up 3% of all users in the environments it measured. At 50,000 people, that is therefore roughly 1,500 accounts belonging to nobody, each able to sign in for as long as it stays enabled and the password is unchanged.
Counted, not estimated
Organization Insights counts the leavers in your own Microsoft 365 whose Microsoft Entra ID account is still enabled. No benchmark and no model — your number, from your own directory.
Why it keeps happening
Blocking sign-in, revoking licenses, and closing the account are separate steps, and leaving triggers none of them on its own, so both access and license spend outlive the employment. The same research found that 38% of identities flagged inactive by HR still held live entitlements in business applications.
Why the count is the risk
There is no credible per-account probability of abuse, and we will not invent one. What is documented: credential abuse appears in 39% of breaches (Verizon 2026 DBIR), and breaches take an average of 247 days to identify and contain (IBM, 2026). Each open account is an independent chance, with months of detection lag behind it.
This is exposure, not a saving, so it carries no dollar figure in the business case. Cubeet makes no claim that the 3% rate applies to your organization. Once your HR data is connected, Organization Insights reconciles leaver records against Microsoft Entra ID and counts the accounts still enabled in your own Microsoft 365 — your number, not a benchmark.
Other leaders
The same data answers different questions.
For Executive leaders
One headcount answer you can put in front of the board.
For HR leaders
Know what your global workforce can do.
For IT leaders
Automate JML, and stop maintaining people data.
Finance questions
What Finance leaders ask about SaaS license spend.
The questions that come up when Finance evaluates TeamConnect AI and TeamJML AI.
Where do the value figures come from?
From your own data. The business case applies these definitions to your license spend, roles, and lifecycle records, and a saving counts as confirmed only when a purchasing or billing outcome changes.
Can we calculate the business case before we buy?
Yes. The ROI calculator also applies these same definitions to your own license and headcount figures.
Does Organization Insights include people costs?
No. It deliberately holds no people cost data. Instead, it gives Finance a current headcount and FTE by cost center, registered company, and country for its own cost models.
Does disabling an account stop the license cost?
No. Blocking sign-in and revoking license assignments are separate steps. TeamJML AI records revocation when your IT team or connected ITSM system confirms completion. Released license capacity becomes a cash saving only when a purchasing or billing change reduces expenditure.
Can the purchase count toward our Microsoft Azure commitment?
Buy through Microsoft Marketplace or the Microsoft Teams Store under the Microsoft Standard Contract. No Cubeet amendments and no separate contract to negotiate. Choose your plan and user count, then complete your purchase through Microsoft. Eligible Marketplace purchases can count toward your Microsoft Azure consumption commitment, subject to your agreement and purchase route.
For Finance leaders
See your SaaS license spend against your real people and roles.
See what your next renewal would cost if every seat were tied to a person who needs it.